I’m sure you’ve been in many meetings where the chairperson or meeting facilitator does most of the talking. There’s the discussion of business, summary of past activity and general announcements. Many times, people are hesitant to speak up, so the chair just fills in the quiet spaces.
If you’re a chairperson, you know the feeling too. You begin to wonder why others don’t have anything to say. Sure, you can count on the secretary and treasurer to deliver prepared reports. You probably even have one or two talkative committee members who can go on and on.
The leader who does most of the talking can be an asset in certain situations, but to get the ideas flowing and the brains storming, try being quiet for a change. Continue reading “Say more by saying less”
Meetings are one of the constant truths about serving Scouting as an adult volunteer. We enjoy serving the Scouts and helping them succeed, but it seems like we are constantly being called to meetings for one reason or another. Just last week I attended three meetings and there are a couple more this week.
The responsibility for making sure a meeting is productive – or even necessary in the first place – falls on the person calling and organizing the meeting. Continue reading “Making the most of meeting time”
The unit committee is where the business of the pack or troop takes place. While the Scouts are busy doing the things Scouts do, the adults are taking care of things like finance, logistics, equipment and recordkeeping. And just like any other committee, meetings are unavoidable. In fact, we’re expected to meet monthly to help ensure that the business is taken care of.
Committee meetings can be a real drag if they’re not conducted efficiently. They can go on and on with little focus, not getting much accomplished other than frustrating the participants. So to keep your committee meeting from keeping the minutes and throwing away the hours*, try the following: Continue reading “Seven ways to improve your committee meetings”
Although Scouting is a year-round activity, many troop and pack committees don’t hold regular meetings during the summer months. There’s either just not enough business to make holding a meeting worthwhile, or there aren’t enough committee members around to be able to get anything done.
If your unit committee follows this pattern, there are a few things you should consider before you adjourn for the summer. Now is a good time to think about putting them on the agenda for your next committee meeting. Continue reading “Summer topics to think about now”
You know the routine. It happens every month.
The committee gets together for the monthly committee meeting. The meeting gets off to a late start because the chairman waits for stragglers (not a good idea, and the subject of another article). The treasurer goes into great detail about who has paid for camp and who hasn’t, how much last month’s groceries cost for each patrol, and who owes what.
The advancement coordinator goes down the list of each advancement item that was signed off, who earned merit badges last month and how many Scouts haven’t advanced in the last six, nine, or twelve months. (Or in a Cub Scout pack: Johnny earned a belt loop. Jorge earned a belt loop. Rajiv earned a belt loop….)
Then, someone joins the meeting late and everything gets repeated. Continue reading “The dreaded data dump”