Time for answers to a couple of your questions:
Our Committee Chair has a conflict that prevents his participation in our troop committee meeting on its traditional night. In his absence our Scoutmaster is running the meetings. Is this a good practice, or should someone else be running our committee meeting?
My first suggestion would be Continue reading “More Q&A: Committee chair absence, getting leaders trained”
As the old joke goes, meetings are the place where the minutes are kept and the hours are thrown away.
But meeting minutes – the written record of the business conducted – are probably the most important, yet the most ignored, aspect of our meetings. The secretary diligently takes notes – some even record the audio and transcribe it later – writes up the report, prints or e-mails copies, and distributes them to committee members, where they often go unread.
Minutes are an important chronicle of the business of any meeting. Continue reading “Minding the minutes”
“All in favor, say Aye.”
How often do you hear that in your committee meetings?
If you’re doing things right, you shouldn’t.
That’s because the troop committee isn’t a legislative body and doesn’t make decisions based on what most of the committee members agree with. Continue reading “Democracy in the committee”
I’m sure you’ve been in many meetings where the chairperson or meeting facilitator does most of the talking. There’s the discussion of business, summary of past activity and general announcements. Many times, people are hesitant to speak up, so the chair just fills in the quiet spaces.
If you’re a chairperson, you know the feeling too. You begin to wonder why others don’t have anything to say. Sure, you can count on the secretary and treasurer to deliver prepared reports. You probably even have one or two talkative committee members who can go on and on.
The leader who does most of the talking can be an asset in certain situations, but to get the ideas flowing and the brains storming, try being quiet for a change. Continue reading “Say more by saying less”
Meetings are one of the constant truths about serving Scouting as an adult volunteer. We enjoy serving the Scouts and helping them succeed, but it seems like we are constantly being called to meetings for one reason or another. Just last week I attended three meetings and there are a couple more this week.
The responsibility for making sure a meeting is productive – or even necessary in the first place – falls on the person calling and organizing the meeting. Continue reading “Making the most of meeting time”