Minding the minutes

As the old joke goes, meetings are the place where the minutes are kept and the hours are thrown away.

But meeting minutes – the written record of the business conducted – are probably the most important, yet the most ignored, aspect of our meetings. The secretary diligently takes notes – some even record the audio and transcribe it later – writes up the report, prints or e-mails copies, and distributes them to committee members, where they often go unread.

Minutes are an important chronicle of the business of any meeting. Continue reading “Minding the minutes”

Say more by saying less

I’m sure you’ve been in many meetings where the chairperson or meeting facilitator does most of the talking. There’s the discussion of business, summary of past activity and general announcements. Many times, people are hesitant to speak up, so the chair just fills in the quiet spaces.

If you’re a chairperson, you know the feeling too. You begin to wonder why others don’t have anything to say. Sure, you can count on the secretary and treasurer to deliver prepared reports. You probably even have one or two talkative committee members who can go on and on.

The leader who does most of the talking can be an asset in certain situations, but to get the ideas flowing and the brains storming, try being quiet for a change. Continue reading “Say more by saying less”

Making the most of meeting time

meetings_250Meetings are one of the constant truths about serving Scouting as an adult volunteer. We enjoy serving the Scouts and helping them succeed, but it seems like we are constantly being called to meetings for one reason or another. Just last week I attended three meetings and there are a couple more this week.

The responsibility for making sure a meeting is productive – or even necessary in the first place – falls on the person calling and organizing the meeting. Continue reading “Making the most of meeting time”

Seven ways to improve your committee meetings

meeting_f_250The unit committee is where the business of the pack or troop takes place. While the Scouts are busy doing the things Scouts do, the adults are taking care of things like finance, logistics, equipment and recordkeeping. And just like any other committee, meetings are unavoidable. In fact, we’re expected to meet monthly to help ensure that the business is taken care of.

Committee meetings can be a real drag if they’re not conducted efficiently. They can go on and on with little focus, not getting much accomplished other than frustrating the participants. So to keep your committee meeting from keeping the minutes and throwing away the hours*, try the following: Continue reading “Seven ways to improve your committee meetings”